BehindScape is the operations desk for Indian event companies. Vendor confirmations, live issues on the floor, money paid against money promised, GST invoices and one portal your client can open at 2am so she stops calling you.
One email when we open, one when your account is ready. No demo call, no card, and we do not sell the list.
Nothing here is a time-management problem. It is that the answer exists, and you cannot find it in the ninety seconds you have.
Vendor group, 14 March
The confirmation happened. It is four hundred messages up a thread, on a phone that is now at 8%, and nobody can prove what was agreed.
Sharma wedding, decor budget
Three numbers for one decorator. The client saw the first one. You will find out about the third when you reconcile in April.
Call log, reception night
You were in hall B fixing the starters. By the time you called back, the father had already decided you were not on top of it.
Not a marketing render. Five screens from one wedding, doing what they do on the night and in the fortnight after it.
Raised from the floor in two taps. Seen at the desk before the family notices.
Paid against promised, per function. The line is the budget; the bar is what actually left the bank.
In state, so it splits into CGST and SGST. Bill a wedding two states over and the same invoice comes out as IGST.
Her page, on your domain. She sees what is confirmed and what she still owes. She does not see what you paid the decorator.
Vendor hub
Ask thirty-one vendors to confirm and watch them turn green as they say yes in their own portal. No scrolling back through a thread from March to find out whether the generator was booked.
Day-of board
Your coordinator raises an issue from hall B in two taps. It lands here with an owner and a clock on it, and it stays until somebody closes it. You stop finding out at the debrief.
Money
Each function carries its own budget. Log advances as you pay them and the gap between quoted and paid is a number on a screen, not a feeling in your stomach in April.
GST invoicing
Raise it from inside the event. Correct SAC codes, CGST and SGST split because the wedding is in your own state, your GSTIN on the document. Bill two states over and the same invoice comes out as IGST instead.
Client portal
Your branding, your domain. She sees what is confirmed, what she still owes and what she still has to decide. She does not see what you paid the decorator or what your margin is.
Not modules you switch on later. One product, built to be used standing up, on a phone, in a banquet corridor. The one marked coming soon is what we are building next.
Vendor hub
One page per vendor holding the quote, the scope, the advance, and the confirmation they actually gave. Book a vendor and they confirm from their own portal; when they say yes, the vendor turns green here.
Decorator, caterer, lights, generator, mandap, dhol, valet, cleaning
Day-of board
Your coordinators raise an issue from the floor in two taps and it lands on one board with an owner and a clock on it. You stop finding out at the debrief.
Raised on site, seen at the desk in under five seconds
Money
Each event carries its budget. Log advances and balances as you pay them and the gap between quoted and paid is a number, not a feeling. UPI reference, cheque number or cash, recorded the way you paid it.
Per vendor and per event, with the profit on each
Invoicing
Correct HSN or SAC codes, CGST and SGST split for in-state work, IGST for outstation, and your GSTIN on every invoice. Raise it from the event, not from a separate spreadsheet in the accountant’s laptop.
GSTIN, HSN or SAC, place of supply
WhatsAppComing soon
Payment reminders, call sheets, confirmation requests and day-before schedules will go out on WhatsApp, and the replies will come back into the event they belong to. Until then they go by email and text.
Templates in English, Hindi and Marathi
Client portal
She signs in by invitation and sees the running order, what is confirmed, the invoices and quotations you sent her and the files you share. She does not see your vendor margins.
You choose which schedule items and files she sees
Each of these has a page of its own. Read what they actually do.
Tools built for a Western planner give you an event with a date on it. Here a client is a family, a family is seven functions across four months, and the decorator you booked in November invoices you in February.
Roka
2 Nov
₹1.2L
4 vendors
Engagement
14 Dec
₹4.6L
9 vendors
Mehendi
20 Feb
₹2.1L
6 vendors
Sangeet
21 Feb
₹8.9L
14 vendors
Haldi
22 Feb
₹0.8L
3 vendors
Wedding
22 Feb
₹22.4L
31 vendors
Reception
23 Feb
₹11.0L
18 vendors
Amounts in lakhs and crores, with Indian digit grouping, because 8,90,000 is not 890,000 to anyone reading it. UPI references, cheque numbers and cash entries all sit in the same ledger.
GST at 18 percent, shown separatelyYour mandap contractor will not check email. He will reply to a WhatsApp message in four minutes, so WhatsApp is what we are building next: requests out, replies back inside the event. Until then he confirms from a simple portal, with a text to remind him.
WhatsApp: coming soonMost of this software assumes the work ends when the plan is approved. In this business the plan is the easy part. The board is made for a coordinator standing in a corridor with one hand free.
Works on a weak venue signalThe starters vendor did not show up at hall B. My coordinator raised it at 20:18 and I saw it on my phone in the parking lot. We moved the paneer counter across and the family never knew there was a gap.
I stopped keeping the payment sheet. Not because someone told me to. I just could not find a thing it was still doing that the app was not doing better, and my CA got clean invoices for the first time in six years.
The portal is the thing. One mother of the bride used to call me eleven times a day. Now she opens the link, sees the mehendi is confirmed, and calls me once. That is my evening back.
BehindScape is not open yet. These quotes are placeholders written for this draft and must be replaced with real, signed feedback before the page is published.
A ₹40 lakh wedding and a ₹4 lakh birthday cost you exactly the same to run here. Pick a plan, add what you need, and the total updates as you go.
| Team members | 3 | 15 | Unlimited |
|---|---|---|---|
| Active events | 10 | 50 | Unlimited |
| Storage | 5 GB | 50 GB | 250 GB |
| Emails a month | 2,000 | 20,000 | 1,00,000 |
| Client portal | — | ✓ | ✓ |
| Vendor portal | — | ✓ | ✓ |
| Also included |
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Subtotal, before GST₹4,999
GST at 18 percent₹900
Total this month₹5,899
An estimate. The exact figures are confirmed at checkout.
GST goes on top and is shown separately on the invoice, which carries our GSTIN. Each plan's emails reset every month. SMS is never bundled: you buy prepaid credit in packs, it is used one text at a time, and it does not expire. An offer code takes its percentage off the plan and add-ons, not SMS packs, and is checked again when you pay.
We are opening BehindScape to fifty Indian event companies first, and building the rest of the first year around what those fifty tell us. If you run weddings, you are exactly who we want on that list.
One email when we open, one when your account is ready. No demo call, no card, and we do not sell the list.
behindscape